Tales from the Grade Center

November draws to a close; the snow settles gently outside.  “Has it really been three months since this madness began?” you wonder.  Favourite hot beverage in hand, the Grade Center slowly blinks into being on the screen.

A sample Grade Center view

Figure 1 - A sample Grade Center view. The context menu of "Grade Column" has been opened.

By now you are likely reviewing your grade center and finalizing marks, or are working to get your affairs in order for the coming semester.  Here are a couple of reminders and pointers to help ease you into the Winter break.

Totally Weighted Weighted Totals

If you’re looking at the Grade Center and the numbers don’t look right, it’s often because of confusion about how the Weighted Total column interacts with the marks you’ve given in your Grade, Assignment or Quiz columns.

Grade Center weighted columns

Figure 2- Mr Weighted Total, a Calculated Column, and Mr Grade Column, made using “Create Column”


Keep it simple:

  • Create all of your Manual, Assignment and Quiz columns first.
  • As a general rule, keep the “primary display” of all your Grade columns as “Score” and set the points possible to the number an assignment is going to get marked out of, (e.g. If a perfect score is 20 out of 20, you set this as 20. Simple, right?).
  • When you’re done making your other columns, you can define their syllabus values in the Weighted Total.

What might happen if you’re marking an assignment that’s worth 20% of the final grade out of 20 points possible, you ask?  Nothing is wrong – provided you actually marked it out of 20.  If, for instance, you forgot and decide to give the students a mark out of 100 for that particular assignment, that student who got 90/20 is going to be having a much better day than originally intended.

If your numbers in the Weighted Total column look too high, check the grades given on an assignment against the points possible in the column’s “Edit Column Information” screen.


Grade Center context buttons

Figure 3: Each column has a context button which can provide you information and editing options.

Playing Hide and Seek With Your Columns

Were you setting things up for winter and have a column disappear on you?
Can your students see a grade that you can’t see?  There’s a difference between:

Show/Hide to Users:  Hides the grade data in the column to students.

Show/hide columns

Figure 4 - If a circle with a slash through it exists to the left of a columns name, it cannot be seen by students.


Hide Column – Hides the column from you, the instructor.

Enable and disable column with a click

Enable and disable column with a click

The former can be enabled or disabled  toggled from the column menu, or from “Edit Column Details.”
The latter is accessed from Grade Center >> Manage >> Column Organization.

If your students are seeing something you can’t, there’s a good chance this is part of the problem.

Still Confused?

If you need to get things cleared up before the break, remember to contact us at portal.help@utoronto.ca.  There are Instructor/Staff drop-in hours on Tuesdays and Thursday’s 1-3pm at Robart’s Library in room 4034.  Portal Training sessions are available at the Centre for Teaching Support & Innovation (CTSI) throughout the year.  For more information, and to register for a training session, visit http://uoft.me/portaltraining


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