Saira Mall, Educational Technology Liaison, CTSI
Between course scheduling, assignment deadlines and mid-term exams, managing and entering grade data in the Portal’s Grade Center may be left to the last minute resulting in very late nights, usually just before grades are submitted.
If you are using the Grade Center in your Portal course, my advice is old and true: plan ahead of time.
About the Grade Center
The Grade Center is an online repository for course assessment data that allows for grades to be entered directly into their Portal course. Grade Center can be used in conjunction with other Portal tools (e.g., Tests, Discussion Board, Wikis, Blogs, Journals, Surveys and Rubrics) to develop an efficient grading and record keeping system.
Who Has Access to the Grade Center?
Those assigned with Portal course roles including Instructor, Teaching Assistant and Grader all have access to the Grade Center. Students do not have access to the Grade Center. Students view their progress in My Grades.
Familiarize Yourself with the Policies of Use at UofT
Students should understand that My Grades allows them early access to preliminary grades, but does not represent their official final marks. The Repository of Student Information (ROSI) is the official system of record for the University of Toronto for student grades. For more information on University of Toronto policies and guidelines regarding the posting and distribution of grades, please visit FIPPA, Q and A for Instructors on the website of the Vice-President and Provost.
Is There Grade Information I Should Not Display to Students?
Do not display the following to students in My Grades:
- Final Exam marks
- Final marks
Visit the Portal Information + Help web site for more information on how to Hide or Show Grade Columns to Students
- Consult with your Registrar on recommended divisional or departmental procedures for displaying grades to students in My Grades.
- Organize Grade Center columns and edit the Weighted Total and Total columns so that grade information in these columns is not displayed to students. Note: Do not display Final Exam grades to students in My Grades.
- Familiarize yourself with the Life Cycle of Your Portal Course. Students automatically lose access to the course approximately 3 months following the class end date. After this date, student information and student grades will no longer appear in the Grade Center.
- Download the Grade Center to your computer regularly throughout the course and once final marks have been submitted to the Registrar.
- Notify students at the beginning of term if you plan to display their grade progress in My Grades.
- Students should understand that My Grades allows them early access to preliminary grades, but does not represent their official final marks.
Upcoming Training Sessions
Registration is open for faculty, staff and TAs for Grade Center training sessions:
Tuesday, November 22, 2011 – 10am to 12pm – Robarts Library Room 4057
TATP has scheduled Grade Center sessions for TAs called Blackboard Grade Center. Faculty are welcome to accompany their TAs to this session. Upcoming sessions will be held:
Wednesday, October 19, 2011 – 1pm to 3pm – Robarts Library Room 4055
Thursday, November 10, 2011 – 1pm to 3pm – Robarts Library Room4055